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Receptionist (part-time) in Baltimore at The Archdiocese of Baltimore

Date Posted: 3/8/2018

Job Snapshot

Job Description

Cathedral of Mary Our Queen, located in Baltimore, Maryland, has an opening for a part-time receptionist.  The receptionist will provide receptionist services and clerical support for the parish office.  This is an 18 hours per week - three 6 hour days, Monday, Wednesday and Friday.

Job Responsibilities:

  • Provide receptionist services for the parish office: welcome and direct visitors; answer telephone calls and direct calls appropriately; retrieve and return or route messages; answer routine questions to assist other staff, volunteers, parishioners, and prospective parishioners
  • Maintain parish census and offering software system
  • Maintain parish sacramental records
  • Handle incoming and outgoing mail: sort and distribute mail; prepare bulk mailings and related records; monitor postage meter and insure refill as needed; prepare items for special deliveries; prepare and run mailing labels as needed
  • Sell Mass cards and record Mass intentions; maintain records for Mass stipends; order Mass cards as needed
  • Provide basic secretarial support as requested; type correspondence and prepare for dissemination or mailing
  • Prepare and send out welcome packets for new parishioners
  • Receive telephone calls during work hours from individuals requesting health care ministry visits, anointing, or Communion; notify priests, deacon, and/or volunteers on timely basis
  • Perform other duties as requested or needed


Job Requirements

  • High School diploma or equivalent; minimum of three years' experience as a receptionist in a professional work environment
  • Basic level of proficiency in the use of Microsoft Office suite of products
  • General knowledge of the Catholic Church, including Sacraments
  • Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment; including fax, copiers and postage machine
  • Ability to establish and maintain effective working relationships with others from all walks of life and in various occupations
  • Ability to project a courteous, warm and welcoming, and empathetic image to the public and to all constituents, whether on the telephone or in person
  • Ability to maintain confidentiality and professional demeanor in all situations
  • Ability to communicate effectively orally and in writing