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Parish Secretary (part-time) in Severn, MD at The Archdiocese of Baltimore

Date Posted: 4/27/2018

Job Snapshot

Job Description

St. Bernadette Parish, located in Severn, Maryland, is seeking candidates for a part-time Parish Secretary.  This individual is the secretary who is the face of the parish and the first to greet and welcome visitors.  The secretary is also the voice of the parish when answering phone calls.  In addition, the secretary provides administrative support to the parish staff and committees.  In the absence of other secretarial staff, the secretary must be familiar with and able to perform all office duties.  This is a 16 hours per week position.

Job Responsibilities:

Secretarial Duties:

  • Greet callers/visitors respecting confidentiality
  • Provide secretarial support for staff and volunteers
  • Maintain files
  • Prepare weekly the Sunday and/or feast day deposit bags for Mass collections
  • Schedule Mass intentions.  Weekly for the Sunday and/or feast day bulletin and General Intersessions
  • Provide letters of permission for sacraments

General Office Work:

  • Compose correspondence
  • Coordinate parish mailings
  • Prepare music programs for the Sunday, feast day, and funeral Masses
  • Assist with meeting set-up
  • Record sacraments in sacramental registries

Bookkeeping:

  • Process income, deposits, invoices and checks
  • Maintain Petty Cash Fund
  • Assist fund raising committees
  • Assist money counters

Facilities and Office Equipment:

  • Coordinate repairs of the Parish House and church building with vendors, contractors and committees
  • Maintain office equipment
  • Order office supplies

General Staff Responsibilities:

  • Attend all staff meetings and related activities.  Including but not limited to: Volunteer Appreciation Dinner, Money Counter Brunch, and Special Occasion dinners

Hospitality:

  • Provide for weekend presiders in the Parish House
  • Organize staff birthday celebrations and events

Duties as Requested:

  • Parish staff collaborates as a team and as such at times all staff members can be required to assist with duties beyond those contained in the individual job description

Job Requirements

  • High school diploma or equivalent.  Minimum three years' prior secretarial experience, to include some bookkeeping experience.  Knowledge of the Archdiocese of Baltimore and a strong sense of parish life is preferred
  • Excellent computer skills/proficiency in Microsoft Office programs
  • Ability to compose correspondence and/or reports
  • Strong detail orientation
  • Demonstrated ability to set priorities and organize work effectively and efficiently; including developing and maintaining effective record-keeping systems
  • Ability to honor and maintain confidentiality
  • Understanding of and commitment to fostering a welcoming, inclusive, diverse community, including gay and lesbian persons