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HR Administrative Assistant in Baltimore, MD at The Archdiocese of Baltimore

Date Posted: 3/15/2019

Job Snapshot

Job Description

Previous applicants need not reapply. 


Are you administratively savvy and customer focused? We are seeking a service-minded, energetically outgoing person to fill the role of HR Administrative Assistant at the Archdiocese of Baltimore Central Services office. Under the direction of the HR Manager, this role exclusively serves the staff of Central Services.  The position will provide extensive administrative support to the HR Manager in a wide range of areas to assist with the smooth and effective functioning of Central Services HR. The nature of the role requires strict confidentiality, good judgement, data analysis and problem solving as well as the ability to manage both competing tasks and culture shifts. You’ll have the opportunity to build your budding HR skills by creating and updating HR specific reports, working though recruiting and candidate screening alongside the HR Manager, as well as partnering with the HRMS team to facilitate system updates. Though this role is primarily administrative in focus, you’ll have a chance to use your creativity to both plan and execute building-wide events such as company parties, themed events, and charitable giving drives. This individual is the first voice and often the first face many new hires interact with. From on-boarding to exit, you will provide superior customer service to our staff.

Essential functions include, but are not limited to:

  • Providing great customer service to ensure Central Services HR activities and services are consistent with and in support of the Archdiocese of Baltimore’s policies and mission
  • Serving as the first point-of-contact for on-site staff, management, and vendors with regards to Human Resource policies, procedures, and practices for Central Services
  • Creating and maintaining employee personal & personnel data, taxes, direct deposit, job information, entering new hires etc. within the Ultipro HR System
  • Ensuring compliance with Child and Youth Protection policies as the Central Services Screening Coordinator
  • Plan & execute multiple large events for employee engagement (Christmas party, health & wellness fair, Employee Appreciation Week events, employee contests, building decor, etc.)
  • Administrative tasks such as completing expense reports, generating ad-hoc HR reports, collecting and preparing data for meetings and other HR functions, creating check requests as needed, and maintaining employee files
  • Collaborating with the HR Manager to review or reinvent HR processes and protocols and provide suggestions to make AOB a great place to work 

Job Requirements

Sound like your kind of role? If so, then we welcome you to apply. Best qualified candidates will possess the following:

  • Bachelor’s degree in Business Administration, Human Resources, or other related field from an accredited school or university
  • 2-3 years of demonstrated administrative experience; familiarity with HR processes and experience in a non-profit environment a plus
  • Have previous end-user experience with human resources information systems and applicant tracking systems (Ultipro, Taleo, SAP, Peoplesoft, Ceridian, ADP, etc.)
  • Possess a working knowledge of federal, state and local laws pertaining to HR
  • Must have a high degree of confidentiality, a demonstrated attentiveness to detail, and both a desire and ability to deliver top-level customer service
  • Have excellent computer skills to include Word, Excel, PowerPoint, and Publisher; Experience with InDesign a plus; Working knowledge of Google Suite (Sheets, Forms, Sites, etc.)
  • Ability to produce quality graphics from an online design program such as Canva or other

At the Archdiocese of Baltimore, we offer more than just a job. We offer the chance to impact the community in which you live. We offer you an opportunity to work your faith and put your faith to work.