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Bookkeeper, (part-time) in Catonsville, MD at The Archdiocese of Baltimore

Date Posted: 10/4/2018

Job Snapshot

Job Description

 St. Agnes School, located in Catonsville, MD  seeks dynamic candidates for the position of  Bookkeeper. The Bookkeeper, an experienced accounting clerk responsible for the daily posting of accounting transactions, provides a resource to  St. Agnes School. This is a part time twelve hour a week position.  Specific days and times to be determined.

Job Responsibilities:

  • Processes payroll and any payroll related changes through the Ultipro System. Ensures adequate payroll files are maintained including all applicable support for payroll transactions.
  • Maintains the FACTS Tuition Management and the schools’ Grant and Aid system. Generates timely and accurate reports from FACTS to enable posting of revenue transactions to the accounting system.
  • Posts all deposits, other than those received via FACTS, from a deposit log or electronic statement. Reconciles deposits slips for “other revenue” with the deposit log.
  • Assists in the tuition collection process, including preparing monthly reports on delinquent tuition and makes the necessary contact with delinquent families.
  • Obtains support for all school obligations, posts all invoices/reimbursement requests through the Bills feature in QuickBooks Online and prints checks for review and signature.
  • Maintains a complete vendor filing system by year in alphabetical order by vendor.
  • Maintains an accurate filing, record keeping, and general ledger system for all school financial matters.
  • Assists in the creation of timely and accurate monthly financial, budget and statistical reports to school leadership and the Archdiocese.
  • Assists in the interpretation of monthly, quarterly and annual financial trends.
  • Assists in the preparation for an annual external financial statement audit (where applicable) and the rotating Archdiocesan internal audit.
  • Serves as a resource to school organizations in financial matters
  • Attends Archdiocesan training and development meetings as required.
  • Interacts with the Principals on as needed.
  • Under the guidance of the Regional Controller assists in the administration of school salary and school benefit policies.
  • Ensures compliance with Archdiocesan policies and applicable federal and state laws and regulations, with the assistance of Archdiocesan staff.

Job Requirements

  • High School Diploma required, AA degree or higher in accounting preferred
  • Experience in bookkeeping and accounting
  • Strong written and oral skills
  • Proficiency in Microsoft Excel, as well as other Microsoft Office Products
  • Working knowledge of QuickBooks and HRIS systems to include Ultipro
  • Ability to interact effectively as a team member
  • Understand and support the operation and mission of Catholic Schools in the Archdiocese of Baltimore.